In our previous article, we discussed how to reduce and prevent unnecessary operational costs with HNext's new feature - "Highlights." In this article, we will explore how Highlights can help you effectively track and manage inventory.
The Challenge of Stock Control
Stock control and inventory management are significant time-consuming tasks for many hotels. The frequency of stocktaking depends on the level of control you desire over your business and how often you prefer to identify losses. Should it be at the end of the year, monthly, quarterly, weekly, or even daily? Once you answer this question, you can better determine the periodicity you need.
Without a robust tool to manage daily leftover stock, hotels often end up purchasing extra supplies for future use, leading to unnecessary additional costs.
The Solution: HNext Inventory Issue Highlights
At HNext, we understand that a hotel operates like a living organism with dynamic movements of material resources. That’s why we developed the "Inventory Issue Highlights" feature to track the usage of materials efficiently.
How HNext Inventory Highlights Work
Example 1: Housekeeping Department
Consider a scenario where your hotel requires three linen pars to maintain a sufficient supply for your workflow. Without accurate daily information about how much linen was sent to the laundry, used during room cleaning, or discarded due to damages or stains, you might end up buying more pars to avoid shortages.
The Inventory Issue Highlights feature allows users to receive every task via the mobile app. It automatically tracks the number of linens 'taken in & out' and 'discarded', recalculates the remaining stock in real-time during task performances, and generates detailed daily laundry reports.
Example 2: Maintenance Department
For the Maintenance Department, HNext streamlines tasks by enabling employees to mark down items replaced from stock in the system. The remaining stock is then automatically recalculated in the warehouse inventory.
HNext not only simplifies the inventory process but also sends notifications with reminders to reorder from vendors and suppliers when stock levels are low.
Real-Time Tracking and Notifications
From the moment employees start performing tasks in the HNext app, they generate reports and trigger highlights (customized in settings) for each item that has a set stock balance limit. When the limit reaches the specified threshold, the system highlights a low item balance on the Dashboard.
Benefits of Inventory Issue Highlights
The financial benefits of the Inventory Issue Highlights are substantial. They help reduce tension and stress in managing daily operations, especially when you can rely on a smart system that counts everything accurately and doesn’t miss important details.
Using HNext on a daily basis saves time, increases accuracy, and allows you to maintain a high level of service for your guests.
Conclusion
HNext's Inventory Issue Highlights feature is a powerful tool for effective hotel inventory management. By providing real-time tracking, automatic recalculations, and timely notifications, HNext ensures that you can manage your hotel's inventory with precision and ease. Embrace HNext to streamline your operations and enhance your guests' experience.
